Lis Lee Accounting LLC

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NOTE/ Applications, tools, and services listed/linked in this post are NOT sponsored. They are tools I’ve used and love.

What is an Annual Report?

If your business is registered with the state (Corporations & LLCs), you are probably required to file what’s called an annual report with your state.

This report typically includes general identifying information about your business like company name, address(es), contact names, etc.

If you are up-to-date with your reports, this is generally something you can handle yourself if you feel comfortable doing so and have time to do so.

When and how do I file it?

The due dates and methods for your filing can vary from state to state so be sure to check with your state’s Secretary of State office or Business office website to find out the specifics or check out the resource linked below.

I offer this service to my clients if they have fallen behind on their reports for whatever reason or if they are just too busy to take care of it themselves.

If you are comfortable with a DIY approach, Northwest Registered Agent has a GREAT resource here that helps walk you through the process for FREE.

Lis Lee Accounting is not a financial planner, broker, or tax advisor. Neither Lis Lee Accounting nor the content herein are intended to provide legal, tax, or financial advice. The content and materials are intended only to assist you in your general organization and decision-making for your business or practice. Lis Lee Accounting shall have no liability for errors, omissions or inadequacies in the information contained herein or for interpretations thereof.

Typically, Form 1099-MISC is filed for each non-employee (independent contractor) to whom you have paid at least $600 (cash or check/ACH) for services performed for your business. When reporting non-employee compensation, the filing deadline is January 31. These payments are reported in Box 7. If you are filing less than 250 forms, you can file on paper. If you file 250 or more returns, you must file electronically. If you are early to the game, you can order your forms online. Paper forms can be found at most office supply stores (Staples, Office Depot, etc.). Besides non-employee compensation, be sure to analyze these two additional common categories for reporting:
  • Business Rent Payments should be reported in box 1 of Form 1099-MISC. For business rent payments, you do not have to report these payments on Form 1099-MISC if you paid them to a real estate agent or property manager.
  • Attorney Fees paid should be reported in box 7 of Form 1099-MISC. NOTE/ Attorney fees DO still need to be reported even if they are a corporation.
If you paid the vendor by credit card or a third- party network (like PayPal), those payments do not need to be reported as the credit card company or third party are required to report them. A few other common exceptions that typically do NOT need to be reported are as follows:
  • Payments to a corporation (including an LLC treated as a C or S corporation). NOTE/ Attorney fees DO still need to be reported even if they are a corporation.
  • Payments for merchandise, telephone, freight, and storage.
Form 1099-MISC filings should be filed with one Form 1096 (as a sort of summary coversheet). For the full list of instructions, see the IRS Instructions for Form 1099-MISC. Lis Lee Accounting is not a financial planner, broker, or tax advisor. Neither Lis Lee Accounting nor the content herein are intended to provide legal, tax, or financial advice. The content and materials are intended only to assist you in your general organization and decision-making for your business or practice. Lis Lee Accounting shall have no liability for errors, omissions or inadequacies in the information contained herein or for interpretations thereof.

We’re officially one week out from the close of Q3 and the start of Q4!  What are you doing to prepare?  Personally, I’m listening to PwC’s “The quarter close – Q3 2019” to make sure I’m up to date on the latest in accounting and financial reporting.  You can find the print and audio versions here.

NOTE/ Applications and tools listed/linked in this post are NOT sponsored. They are tools I’ve used and love.

Can you believe we’re almost completely through 2019?! Today I’m sitting down with a cup of coffee for some year-end planning and assessing.

I’ve come a long way from my pre-planning days.  At one time, I was the person who would neglect to RSVP for an event or would forget I had somewhere to be.  That was before I started using a calendar to plan.  My first calendar that I was really serious about using was just one of those plastic pocket calendars you can find in the dollar bins at craft stores.  It looked kind of like this except I think mine had some sort of flowers on it.  Around this same time, I began using Google calendar in conjunction with my paper planner.  Then a year or two later, a friend made me aware of the power of sharing your Google calendar and the habit was formed which I still use today – paper planning combined with an electronic calendar. 

This small step of using a basic planning system made SUCH a difference in my life.  For one, I was no longer double-booking myself; but the biggest benefit by far is how proper planning allowed me to be more strategic with the most valuable asset we have – time.  With strategic planning, you can do more and do more of what’s actually important to you. 

With that in mind, let’s talk about my best tips and tricks for planning:

1) Do what works for you

As mentioned above, there are multiple mediums and methods you can use:  paper, electronic, combination, lists, weekly/monthly, daily/monthly, etc..  Try out a few and see what really suits you. 

Personally, I use an academic planner (July-June) vs an annual planner (January-December). It’s almost like you get those fresh, new year’s vibes all over again when you get to start a brand-new planner mid-year. My go-to is an electronic planner for strict appointments/tasks and a paper planner for day-to-day workflow planning and to-do’s.  Some people like to use their planner as a sort of daily list while others prefer to time-block and create a detailed schedule.  You can also use your planner to make sure you stay on top of recurring deadlines or due dates.

Next, think about what scale you’d prefer to plan on.  Every year, I do an overall plan for each month/quarter.  This allows adequate space and time to be dedicated to what you want to achieve and experience that year.  Each month, I create a monthly layout/check-in, and then each week I perform more detailed planning with a weekly plan and daily plan.  This sounds like a lot, but it really doesn’t take much effort and allows you to be much more intentional with your time.  This type of consistent review of your plans also allows you to check in with your goals on a regular basis.

2) Record it right away

As soon as you make a commitment or realize an obligation, put it on the calendar.  This prevents double-booking and allows you to stay current on your schedule load.  If you wait, you may completely forget to add the event or you may end up accidentally double-booking yourself.  If you’re up to date on your calendar, you can also prevent overloading your schedule as you’ll be able to visualize your daily/weekly/monthly commitments at a glance.  Another key place I use this principle is in meetings.  Keep notes in meetings and record important tasks and follow-up items/dates immediately. 

3) Confirm plans before-hand

If you have something on the calendar for the next week or next day, it’s a great practice to do a confirmation with the other party that your plans are still on.  A quick text or email beforehand can save you from showing up to a meeting and being the only one there!

4) Set-up recurring items

As much as possible, make weekly/monthly meetings or commitments a recurring appointment on your calendar.  This removes the constant scheduling hassle and creates a dedicated space in your schedule for items that need to happen.  Use this for weekly or monthly meetings with friends or clients or commitments that repeat for a set period of time. 

5) Use add-on apps for maximized scheduling. 

There are many add-on applications available to make scheduling easier for all involved.  Calendly is one of my favorites for the dreaded task of selecting meeting times.  This is a great app to use when you are scheduling one-off or non-recurring meetings.  The app syncs to your main calendar and then acts as a scheduling tool where the attendee can select a time from your availability that works best for them.  This eliminates the back and forth scheduling messages and frees up that time and energy for more important tasks.

A few other tools I use are the Tasks function in my Gmail account (usually there is a task function in most email providers like Outlook and Apple Mail).  You can even take this a step further and use a browser add-on like Momentum synced to your Google Tasks for enhanced productivity…but now we’re getting into productivity which is sort of another topic altogether…

6) Sync all of your calendars to your phone and/or computer

With electronic calendars, you can keep separate, coded calendars for different areas (work, personal, volunteering) and sync those in your calendar app of choice (I use Google calendar).  This allows you to get a complete picture of your commitments when you’re reviewing your calendar.  You can even share calendars with a spouse or co-worker and have those synced to make sure you are aware of their schedule when planning. 

7) Always check your calendar before you commit

If you’re putting in the effort to keep your calendar updated, make sure you respect the tool and check your calendar before you commit.  This simple action gives you the space to seriously consider whether you should or shouldn’t before you make a decision.  You can say, “let me check my calendar first and get back to you”.  This can be just the trick you need to say no to more things so you can say yes to what truly matters to you. 

You can get pretty deep into planning, but make sure to keep it effective and don’t overdo it.  Let me know if any of these tips resonate with you and what your favorite tips for planning are in the comments below.  Happy Planning!!!